Moving forward and thriving in the hybrid work setup

By TGN Editorial Team | September 15, 2022

The pandemic has drastically shifted the way we live. As for businesses, the need for business continuity measures to triumph over the setbacks brought about by the pandemic has led to paradigm shifts in operations and delivering services to the people. The same is true for Thome Group.

Currently, Thome Group is implementing hybrid work conditions. This flexible work arrangement allows employees to work either from the comfort of their homes or in the office. With this kind of work arrangement, both employees and employers need to practice new onsite safety guidelines and several work efficiency and productivity tips to help both parties adapt to this crucial shift.

TIPS ON HOW TO WORK IN A HYBRID WORKING ENVIRONMENT

  • Remember your schedule. Presently, Thome Group implements a 3 or 4-day Work From Office (WFO) and 1 or 2-day Work From Home (WFH) scheme. Communicate your schedule among your team members so you can plan your meetings and other activities.
  • Connect and communicate. Hybrid working requires increased regular communication with your teammates – let them know where you are, and what your activities for the day will be, and keep in touch with your co-workers!
  • Planning ahead is key! Whether you are working onsite or at home, having a well-planned workday increases your productivity and efficiency. This may mean booking meeting rooms in advance using Microsoft Outlook or sorting out your to-do list and plotting them one by one on your calendar, or just scheduling a quick catch-up meeting with your teammates.
  • Pick the right space. Onsite meeting rooms have headcount limits so make sure to pick the right meeting room depending on how big your team is. Informal collaboration seats are also available for when you need to do individual work. At home, pick an area that is conducive to work and will help you focus to maximize productivity.
  • Take that break! Work-life balance is achievable if one allots time – even a small chunk of your workday – to take breaks. This may mean walking around the neighborhood, having a little chitchat with friends or family members, getting up for a quick stretch, or just having a quick coffee break – whichever works to perk up your energy!
  • Follow health and safety guidelines. Abide with the health and safety guidelines set by the management at the office. This also applies even if you have your own rules at home!

 

Ready to tick tasks off from your to-do list wherever you are? Follow these helpful tips and be productive champions!

Keeping the spirit of synergism and efficiency alive

The way we work is continuously evolving. Our work arrangements have drastically changed, too. But some things should remain constant – the spirit of synergy and our efficiency at work. We have listed some insightful tips to help you work better in your new office environment:

 

New office environment best practices:

  • Check and book. A good practice on booking meetings is to check for the availability of the meeting room you want to use. Should your meeting time and date need to be changed, see to it that you release the booking so your slot is available for other teams who may need it.
  • Socialize using social seats. During informal discussions, consider using informal collaboration seats or social seats.
  • Am I being too loud? Maintain moderate voice volume when using open spaces.
  • Clean up after use. Every after end of your workday, remember to pack your personal belongings and store them in your locker.
  • Pick the right workspace. Maximize your productivity with the right workspace for your task.

Defining Workspaces

  • Individual Workspaces – Usually situated in open areas, individual workspaces are ergonomic workstations that can be used for all-day work.
  • Informal Collaboration Workspaces – Seating arrangements for these areas are flexible enough to support individual and group collaborative work.
  • Formal Collaboration Workspaces – These enclosed workspaces are ideal for formal meetings and training. These activities are usually held in meeting rooms.
  • Social Workspaces – These open workspaces support casual ad-hoc huddles and can be used for socialization and recharging. A work café is the best example of this.

Making the most out of the workspaces: Tips on how to work efficiently in each workspace

The right space can help you accomplish your tasks well. Here’s a quick walkthrough on how you can make the most out of each workface in the office:

An individual workspace can be maximized while doing tasks that require little to no collaboration with other teammates – it is like your own focus space. Snacks may be brought in to help you perk up your energy. Do not forget to clean your desk and pack up your things if you will be away for more than 3 hours.

On the other hand, an informal collaboration workspace can be used if you have breakout sessions or quick status update meetings with your team lined up on your to-do list. Consider using this workspace if your informal collaborations will not take any longer than two hours. Snacks may be brought in, but the place should be cleaned after every use.

Got a formal meeting or training coming up? Jot this down on your to-do list: book a meeting room. Formal collaborations require an enclosed space such as meeting rooms. Just remember to use the space according to the time you have booked it and keep it clean so as to not interrupt the next scheduled bookings.

Shifting your environment, a bit will also help you work efficiently. Social seats in work cafés are ideal for huddles, ad-hoc meetings, catching up, or just wanting a new space to encourage fresh and creative ideas. Make use of designated meal areas and make sure to clean your space before leaving.

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